ITEMS GIVEN TO ADOPTERS
MOST OF THIS INFORMATION WILL BE PROVIDED TO YOU IN A BOOKLET. YOU WILL SIMPLY VERIFY THAT YOU HAVE EACH ITEM AND SUPPLEMENT WHERE NEEDED.
1. MEDICAL RECORDS (Remove any names of previous owners and make copies)
A copy of all records must come back to Administrator to keep with the dog’s records. Include:
– proof of spay/neuter if we do it
– proof of shots
2. One HEARTWORM PILL with instructions on it as to when to give it to the dog.
3. MICROCHIP paperwork
– Do not allow your vet to register the microchip to you or to Rescue. If the charge includes the registration, ask your vet to hold the paperwork until adoption and then at the time of adoption, give your vet the information for the registration.
(Normally, with AVID they will give you the paperwork and we will register the dog; with HomeAgain, they charge for registration so they must register the dog after adoption OR they may give you the paperwork and let you register the dog…but be sure not to pay a second registration fee!)
– At the time of adoption, have the adopter fill in the Owner sections with their information; then send the form to Chris for registration. SAMPLE. Let the adopter know they should get confirmation from the microchip company in a few weeks. If they don’t have it within 6 weeks, they should check with the company. They should also remember to verify the information with the microchip company at least once and, ideally, annually.
– You can fill in the other sections or send it to Chris and she will fill it in. The section for the vet information can be their vet or it can be the implanter vet. Circle vet if it is their vet and implanter if it is the vet who implanted the chip. Send Chris the Microchip number as soon as you get it so it can be recorded.
– If the charge does include Registration, have the vet hold the paperwork until the dog is placed. Then provide the vet with the adopter information for registration.
4. DIARY of the dog’s stay in foster care.
5. PHOTO ALBUM – Try to take photos daily to give the adopters a sense of history. Always take shots of the way the dog looked when we got him esp. if in bad shape. And take at least one really good head shot for the annual calendar. Take in as high DPI as possible so we can enlarge it for this purpose. Email smaller versions to the foster list along with updates on how the dog is doing. Email the calendar shot to Administrator in a separate email.
6. Provide a written summary of any MEDICAL things the adopter needs to do and when.
7. Do not give them any REGISTRATION papers…those go to the administrator…do not give out copies with the number on it. The number can be used to request replacement papers. We are trying to keep these papers off the black market.
- A-1 CHILDPROOFING YOUR DOG book by Brian Kilcommons and Sarah Wilson (discontinuing when supply is exhausted)
- A-2 POPULAR DOG magazine
- A-3 INFORMATION FOR ADOPTERS
ON LINE INPUT FORM
- A-4 ADOPTION CONTRACT
ON LINE INPUT FORM
WORD FORM (Save to your hard drive, fill out and print and then sign.)
This is the Legal Contract which turns the dog over to the adopter legally. The ADOPTER MUST SIGN this contract to take legal possession.
!! You MUST cover this contract with the adopters, paragraph by paragraph. Make sure they understand each provision. Emphasize the provision that they must return the dog to us if they can no longer care for it. No selling it, giving it away, or taking it to a shelter or another rescue. They MUST INITIAL that they understand.
- A-5 WILL ATTACHMENT
- A-6 NEWSLETTER If the adopter has email, give them the address to access the Club newsletter, e.g., http://westie3.fatcow.com/wagtales/Access.htm
- A-7 CLUB MEMBERSHIP INFORMATION Encourage the new adopter to join the Club as an associate or active member (it is not a requirement!) The application is on the Club site.
COVER LETTER Note: This explains their one year free membership.
- A-8 ARTICLES ON ISSUES Pull and print articles to discuss any particular issues the dog has.
THE DOG SPEAKS covers BEHAVIOR issues
PET WEB LIBRARY covers MEDICAL issues. If you don’t find the issue, remember to use their search engine because there are hidden articles which you may find through searching.
A-9 HOUSEBREAKING INFORMATION
- A-10 WESTIE 101
- A-11 DOG SITTER LIST
- A-12 FOOD Food Handout (Fill this out by going on line to the web site of the manufacturer of the food you are using; search for a store location near the adopter and provide that information.)
- A-13 LENDING LIBRARY Contact Carole Beaudry at 734-455-9239 to determine if we have what you need in our library.
- A-14 EMAIL LIST FOR ADOPTERS
- A-15 RESERVED FOR FUTURE USE
- A-16 DEB DUNCAN BUSINESS CARDS
- A-17 RESERVED FOR FUTURE USE
- A-18 MISC ITEMS e.g., Westie Bookmarks, Puppy Mill information, Business cards
- A-19 A CLEAN, WELL GROOMED DOG
- A-20 Toys, dishes, crates, things that came with dog as long as they seem safe
- A-21 1# OF FOOD (approx.)
- A-22 COLLAR, LEASH, HUMILAC, BLANKET
- A-23 ANY MEDS WITH INSTRUCTIONS
- A-24 Safe Chews (optional)